How to Use Notion for Content Management
The key to being consistent with your content is not only focused on creating content multiple times a week. It’s also about having a system that allows you to organize and manage your content on a consistent basis. I do all of this digitally using on of my favorite apps in the world, Notion! If you’re interested in learning how I manage my content in Notion and how you can manage your content as well, keep reading.
- A content management system is a system that allows you to manage the creation, organization, and process of getting your content from inception to published
- Notion allows you to create, manage, and organize your content in one tool.
- The best way to start with notion is by starting small and working your way up.
What is content management
Content management is the underlying term that describes the process of creating, collecting, editing, publishing, and storing your content in a digital tool. Your content management system should allow you to easily access your content while also help you outline the different workflows that help you create the content that you need to create. As an entrepreneur or content creator, organization is key when it comes to managing your business and content creation is no different. Here are some key elements that make a content management system work:
- Content creation & storage: having a space that allows you to create content or store that has already been created that can easily be reviewed and also retrieved.
- Organization: Having a calendar to plan out how your content is going to get scheduled and the process involved in making sure that all the elements are there for it to get schedule
- Project Management: You should be able to outline each of the steps of the content creation process to be able to keep track of what tasks need to be done and assign them to the right people
- Data & Analytics: Keeping track of your KPIs to be able to measure how your content is performing.
All of this can be done on several different tools individually or you can manage and keep track of everything in one tool. I have found Notion to be the tool that helps me achieve all of these things.
What is Notion and how has it been used?
Notion can be described as an all in one productivity tool, however, it can be used for so much more than that. Notion can help you manage documents and projects, it can be used to write blog posts and magazines, it can also be used to keep track of your habits, books, and restaurants! Notion has many usages and I personally use it to help me manage my personal life, my career, and my business and so much more.
The best thing about Notion is that they are no rules to how you can use it and when you figure out how you want to use Notion the possibilities are endless.
How Notion Works
Notion starts you off with a blank slate. While this can be daunting for some, take it as an opportunity to create a system and a process that works for you and allows you to get your work done as efficiently as possible. Notion can be broken up into blocks which are different elements that can appear on a page. I like to define pages as individual ideas or streams of work that you can collect within Notion.
Pages can be grouped together in databases that allow for more grouping and you can even add templating so that you are not necessarily writing the same thing all of the time. Databases contain different views such as tables, lists, calendars, boards, and timelines as well as the ability to sort and filter to add more customization and better visuals of what you’re looking for.
Additionally, now Notion has an API, it can allow for more automations which enable user to bring more things into the app which truly allows Notion to be a one stop shop for everything. Notion works by allow you as a user to create what you need to create in a system that makes the most sense for you.
How to get the best out of Notion
The way to get the best out of Notion is to start small and work your way up. A lot of people will preach using templates, however, I think the best way to learn how to use Notion is to start using Notion yourself and then building on your own as you get more comfortable using it. I always say to start with one idea. Start with one idea where you just write things down onto one page. Then when you have one idea, create a page for another idea and begin writing things down specific to that idea. Does your first and second idea relate to each other in anyway? Create a database that allows you to properly group and keep track of those ideas. Have a completely different idea that doesn’t relate to the first or second idea, create a new page for it and start the process again.
When you get more advanced with Notion, I definitely recommend you organize your content using the PARA method . The PARA method allows you to really manage your content in a more visual way which allows you to see not just your content management but also the other aspects of your business in an interconnected way. When it comes to your business, everything is interconnected and integration your content management workflow into the rest of your business will help you ensure that your business and the content you’re creating are aligned.
How do I use Notion for content management?
Here’s how I manage my content within Notion:
At the beginning of my dashboard, I have the quantifiable goals that I am trying to hit within this specific area. This helps me recenter and refocus anytime I come to this page.
I use 4 Calendars to manage my content. Social Media (For Instagram, Twitter, and TikTok), Blog, Email & YouTube
I also have all of the channels that I am actively creating and distributing content in within each of the specific hubs
Lastly, I keep track of all of the projects that I am working that relate to my content.
Having this space in Notion to plan out and create content helps me stay focused and continue to grow and evolve my brand and my business overtime. If you would like to get your own Content Dashboard within Notion, click here to join the waitlist.
Want to see a Video Walkthrough?
Check out my newest YouTube Video where I go through how I manage my content in Notion